Workspace groups

Workspace groups streamline the device management process for organizations, letting them group devices based on shared characteristics or specific criteria to monitor statistics more thoroughly and perform effective actions. There are three types of groups:

• Static
• Dynamic
• Entra ID

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Static workspace group

A group created manually with unrestricted criteria.

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Dynamic workspace group

A group in which compliance with a defined condition filter is periodically evaluated (for example, Status Equal to Online and Platform type Equal to WINDOWS), so its members can change over time. It is very useful when you want to apply targeted actions to them, such as microservices to solve a specific issue.

• Sync interval. Frequency, in hours, with which the filter is reevaluated. The default is 24 hours, configurable down to a minimum of 1 hour.
• Applied filter. Set of conditions that determines which workspaces belong to the group.

When you create the group, the number of workspaces that currently match the configured filter is displayed.

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Entra ID workspace group

A group that has the ability to be populated from the members of an existing group or organizational unit in the Entra ID domain in use. Creating this type of group requires at least one active integration with the Entra ID domain, within Settings → Organization → Integrations.

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Group management

The Workspace groups table shows the list of groups, their type, Entra ID characteristic, and the number of devices they contain. The View details button gives access to the following tabs:

• Workspace group details
• Workspaces
• History
• Location
• Installed applications
• Schedules
• Syncs

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Workspace group details

Shows the general data of the group: name, description, type and, in dynamic groups, the applied filter. The Edit button lets you change the device name, delete it, or add a description. In dynamic groups, the Sync now button lets you force an immediate reevaluation of the filter, without waiting for the configured sync interval.

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Workspaces

Shows a table with a list of the devices that make up the group and the following fields:

• Fully Qualified Domain Name (FQDN) of the device
• IP address
• Operating system
• CPU cores
• RAM
• Device type
• Last user.

The Import Workspaces and Edit options are only available for static workspace groups.

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History

Shows a bar chart with the daily number of devices that have made up the group over the last month. You can zoom in on the chart for better reading by selecting the bars you want to enlarge with the mouse. Use Reset zoom to return the information to its original state.

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Location

Lets you associate GPS coordinates with the workspace group to relate it to a point on the map. This value is only a reference; it is not updated if users change locations.

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Installed applications

This tab shows the list of all applications installed on the devices belonging to the selected workspace group. The table includes the following fields:

• Application. Name of the installed application. Clickable. Redirects to its details view.
• Publisher. Company that develops the application.
• Version. Installed version number.
• Operating system. Operating system of the devices where the application is installed.
• Workspaces. Number of devices in the group where the application is installed. Clickable. Redirects to the Workspaces tab, within the application’s details view.

In workspace groups with a large number of devices, the processing required to calculate and display this information may take longer to load. Due to this data volume, the total number of devices on which each application is installed is not calculated in real time. This value is automatically updated every two hours, so recent changes may not be immediately reflected.

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Schedules

This functionality lets you configure recurring actions on the workspace group when the same action needs to be executed several times a week within a single schedule. From this tab, you can schedule the following actions:

• Wake on LAN (WoL)
• Shut down
• Restart

To create a schedule:

1. Go to Workspaces → Workspace groups.
2. In the table, select a workspace group.
3. Go to the Schedules tab.
4. Click New and fill in the form with the following fields:

• Action. Wake on LAN or Shutdown. When you choose Wake on LAN, the Use specific workspace for WoL option is enabled, allowing power-on through a specific device.
• Schedule.
  • Start time. Time at which the action will run.
  • Recurrence pattern
    • Weekly. Selection of one or more days of the week on which the action will run.
  • Time zone. Time zone that will be used as a reference for running the action.

5. Click Save.

The schedules created are shown in a table with the configured information, the user who created the schedule, and the last update information. From View details you can edit or delete the schedule.

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Syncs

This tab is only visible when the group is Entra ID type. It shows a table with details of the syncs performed, with information about:

• Sync date and time.
• Entra ID workspaces. Total number of items in the Entra ID group or organizational unit.
• Workspaces added. Number of devices added to the group.
• Workspaces removed. Number of devices removed from the group.
• Existing workspaces. Number of devices that were already in the group.
• Workspaces not found. Number of workspaces not found in the group; that is, devices that, although they are part of the Entra ID group or organizational unit, cannot be added to the group because they do not have FlexxAgent installed.
• Duplicate workspaces. Number of duplicate workspaces in the group, if any.
• Execution time. Time the sync took.
• Action. Lets you view a table with sync information for each device in the group.

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Create a static workspace group

1. Go to Workspace groups.
2. Click New.
3. Fill in the form.
4. Click Save.

There are two ways to add devices to a static workspace group: Option 1

1. In the table, click the details view of the desired group.
2. Select the Workspaces tab.
3. Click Import devices. A form will open to import up to 20 thousand devices.

Option 2

1. In the table, click the details view of the desired group.
2. Select the Workspaces tab.
3. Click Edit.
4. Select the devices you want to add. Those marked with an orange dot are added to the group and those not marked are removed.
5. Click Save.

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Create an Entra ID workspace group

• Entra ID group. A Microsoft Entra ID security or distribution group, with a set of members defined in Entra ID itself.
• Entra ID administrative unit. A Microsoft Entra ID administrative unit, used to delegate administration permissions over a subset of users or devices within the tenant (for example, by department or region).

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Steps to follow

1. Go to Workspace groups.
2. Click New.
3. Fill in the form and enable the Entra ID toggle.

4. Select the type of group to be created: Entra ID group or Entra ID administrative unit.
5. In the corresponding drop-down, type at least 3 characters to search for and select the Entra ID group or organizational unit you want to sync.

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Delete a workspace group

1. Go to Workspace groups.
2. Click Details view of the desired group.
3. Select the Group details tab.
4. Click Edit
5. A form will open with the Delete option.