Licenses

Licenses lets you manage the software licenses purchased by the organization and monitor their consumption based on actual application usage. This information makes it easier to control the number of licenses in use, detect possible overuse or underuse, and estimate cost, which helps optimize software licensing spend.

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Types

Four license types are distinguished:

• Workspace installation license. Consumption is counted when the device has at least one of the applications that make up the license installed.
• Workspace execution license. Consumption is recorded when one of the applications runs on a device, regardless of whether it is installed.
• User-specific execution license. Consumption is counted when a user runs any of the associated applications.
• Web App per-user license. Consumption is based on the users who use the web applications linked to the license.

The configured license type determines how its usage is measured.

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Create a license

To create a new license, click the New button located in the list view. A form will then open in which you must complete the following fields:

• Name. License identifier.
• License type. Installed on the device, Executed on the device, or Executed by a user.
• Purchased licenses. Number of licenses acquired.
• License cost. Monthly license cost, expressed in euros.
• Notes. Additional relevant information about the license.
• Expires on. License expiration date.
• Warning period (days). Number of days before the expiration date on which a notification will be sent.
• Notification emails. Email addresses (separated by commas) that will receive the expiration notice.
• License key. Informational field to record an internal identifier or reference to locate it. It is not used in any automated processes.

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License expiration control

This feature lets you configure automatic email notifications when a license is approaching its expiration date. To enable it, during license creation or editing you must configure the following fields:

• Warning period (days)
• Notification emails

When the license enters the defined warning period, the system automatically sends an email to the configured addresses.

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License list

The license list includes the following information:

• Name. License name.
• License type. Installed on the device, Executed on the device, or Executed on user.
• Purchased licenses. Number of licenses purchased.
• Usage (current month). Number of licenses used in the current month.
• Usage (last month). Number of licenses used in the previous month.
• Expires on. Expiration date. Represented with colors:
  • Red: license expired.
  • Yellow: within the warning period.
  • Green: valid and outside the warning period.
• View details. Provides access to the detailed license view.

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License details view

Depending on the license type, different tabs are available. In all cases, the following tabs are shown:

• Details
• Installed applications
• Usage history
• Purchased licenses history

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Details

The Details tab brings together the license’s general information and also shows the following data:

• Monthly license cost
• Warning period (days)
• Notification emails
• License key
• Issue, update, and expiration dates
• User who made the last modification

From this tab you can:

• Modify the license information using the Edit button.
• Add additional notes.
• Access the audit logs using the View audit logs button, which opens the Audit view.

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Installed applications

Shows a table with the applications associated with the license. The table includes the following information:

• Name. Application name.
• Publisher. Company that developed the application.
• OS. Operating system on which the application runs.
• Number of installations. Number of installations of the application.
• View details. Lets you Unlink or Link an application. The latter displays a form with options to link an application to the installed applications list. The Reload button refreshes the list after changes have been made.

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Usage history

Lets you view license usage per month in a bar chart, from the moment it was created.

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Purchased licenses history

Shows the license acquisition history. The table contains the following information:

• User name
• Licenses purchased before
• Licenses purchased after
• Updated at

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Details view by license type

The following tabs are enabled depending on the license type.

• Running processes
• Workspace usage
• User usage
• Web Apps

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Running processes

Shows the processes linked to the license whose execution counts a license as In use. The table includes the following information:

• Name. Application name.
• Exe file. Name of the executable.
• OS. Operating system on which the process was detected.
• Action. Lets you Link or Unlink applications from the license.

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Workspace usage

Shows the devices currently consuming the license.

• Name. Device name.
• IP address. Device IP address.
• OS. Operating system.
• CPU cores. Number of processor cores.
• Total RAM. Installed RAM.
• Type. Device type.
• Last user. Last user who signed in.

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User usage

Shows the users currently consuming the license.

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Web Apps

This tab shows the web applications linked to the Web App per-user license type. Once at least one web application is linked, consumption is recalculated daily based on the number of unique users who use any of the applications during the current month. This information is also used in the SAM section to identify potential licensing optimization opportunities. The table shows the following information:

• Name. Application name.
• Description. Application description.
• Enabled. Indicates whether the application is enabled.
• URL. Web addresses of the application.
• Actions. Lets you unlink the application from the license.

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Link a web application

1. Click the Link button located above the table.
2. Select the web application you want to associate. Only Web Apps created for the organization will be available.
3. Click Link.