Workspace Groups

The Workspaces Groups make the device management process easier for organizations, allowing them to group devices according to shared characteristics or specific criteria to monitor statistics more thoroughly and execute effective actions.

There are three types of groups:

• Static
• Dynamic
• Entra ID

Static Workspaces Group

It is a group created manually, with free criteria. It can be created and managed from Portal and from the Workspaces module, by filtering the Workspaces list option.

Dynamic Workspaces Group

It is a group in which some condition is periodically evaluated; for example: "devices with more than 85% memory usage", so its members can change in real-time. It is very useful when you want to apply specific actions on them, such as microservices to solve a specific problem. They are created from the Workspaces module, by filtering the Workspaces list.

Entra ID Workspace Group

It is a group that can pull members from an existing group or organizational unit in the Entra ID domain in use. The creation of this type of group requires at least one active integration with the Entra ID domain, within Settings->Integrations, in Portal.

Group management

The list view of Workspaces Groups contains information about the group's name, type, Entra ID characteristic, and the number of devices they contain. View details shows the detail view of the selected group.

In the group detail view, at the top there are 5 tabs to access group information:

• Details.
• History.
• Location.
• Schedule.
• Syncs.

Details

Shows the same data as the list view, as well as the group's creation date and the user who created it. The Edit button allows changing the workspace name, adding a description, or even deleting it.

Workspaces

Shows a table with a list of the workspaces that make up that group. Provides information about the Fully Qualified Domain Name (FQDN) of the device, IP address, operating system, CPU cores, Random Access Memory (RAM), type (physical or virtual), and the last user. The options Import Workspaces and Edit are only available for static workspace groups.

History

Displays a bar chart with the daily amount of workspaces that have made up the group over the last month. You can zoom in on the chart for better reading by selecting the bars you want to enlarge with the mouse. Using Reset zoom, the information returns to its original state.

Location

Allows associating GPS coordinates with the workspace group to relate it to a point on the map. This value is just a reference, it does not update if users change location.

Schedule

From this tab, you can schedule the automatic power on (Wake On LAN) or power off of a workspace group. If the user wants to schedule one of these actions, they must click on the New button and fill in the form fields for Action, Day of the week, and Time UTC.

• Action: allows choosing between Wake On LAN or Power off.
• Day of the week: allows choosing which day of the week the action will be performed.
• Time UTC: allows specifying the exact time to start the action. The time must be specified in UTC. The created action will then be displayed in a table, with columns showing the information entered in the form, as well as which user created the action and who updated the schedule and when. From View details you can edit and delete the scheduled action.

Sync

This tab only appears when the group is the Entra ID type and shows a table with sync details including information on:

• Date and time of the sync.
• Entra ID Workspaces, the total number of items in the Entra ID group or organizational unit.
• Added Workspaces, the number of workspaces added to the group.
• Removed Workspaces, the number of workspaces removed from the group.
• Existing Workspaces, the number of workspaces that were already in the group.
• Not Found Workspaces, the number of workspaces not found in the group, meaning that although they are part of the Entra ID group or organizational unit, they cannot be added to the group because FlexxAgent is not installed.
• Duplicate Workspaces, the number of duplicate workspaces in the group, if any.
• Execution Time, the time required for the sync.
• Action, allows viewing a table with sync information for each device in the group.

Create groups

For the three available group types, specific details are provided in the following points by type.

Creating a Static Workspaces Group from Portal

At the top of the list view of Workspaces Groups, click on New. A form will open where you will be asked to add a name and a description for the new group.

There are two ways to add devices to a Static Workspaces Group from Portal:

1. In the groups table, click on Detail View of the desired group -> Workspaces -> Import devices. A form opens that allows importing up to 20,000 workspaces.

2. In the groups table, click on Detail View of the desired group -> Workspaces -> Edit. Next, select the devices you want to add. Those marked with an orange dot are added to the group and those not marked are removed. In both cases, click on Save to keep the changes.

Creating a Static Workspaces Group from Workspaces

In the side menu of the Workspaces module, go to the Workspaces option. Select the desired devices in the list view and save them in a new group by clicking on My filters -> Workspace Group -> Save as static workspace group.

More information on how to create and manage static workspace groups.

Creating a Dynamic Workspaces Group

From the list view of Workspaces, in the Workspaces module, right-click any field in the table to access Filter builder and choose the necessary filters to get a list with the devices that will form the new group. You can also choose filters from My filters -> Default filters or from any filtering option offered by the Workspaces view.

With the list of devices ready, access My filters -> Workspace Group -> Save as dynamic workspace group. Workspaces will not allow creating a group if the filters for the devices are not specified first.

Workspaces will create a Job with the new group. If you want to check that it has been correctly formed, you can do so from the list view of Workspaces Groups, in Portal.

Group editing

Depending on their typology, group editing is detailed in the following points.

Editing a Dynamic Workspaces Group

To change the filters of a Dynamic Workspaces Group, and therefore the members of that group, follow these steps:

1. Find the name of the group in the Filter by workspace group search box located in the list view of Workspaces.
2. Right-click on any field in the table with the list of workspaces to access the Filter builder. From there you can delete, edit, or add a new filter for the group. Press OK.
3. With the new list of devices, go to My filters -> Workspaces Groups -> Save as workspace group. It is important to save the group with the same name it had before so a new group is not created.

More information on how to create and manage dynamic workspace groups.

Creating an Entra ID Workspaces Group

Entra ID groups are created from Portal. In the side menu, go to Workspaces Groups. Click on the New button located at the top of the list view. A form will open where you must add a name, a description for the group, and activate the Entra ID button. Next, select the type of group to be created: Entra ID Group or Entra ID Administration Unit.

Entra ID groups require an API connection, which can be configured from Portal -> Settings -> Integrations. Only from there can the created Entra ID Group and Entra ID Administration Unit be consulted and therefore operations can be carried out on them from the Workspaces module.

Deleting a Workspaces Group

In the list view of Workspaces Groups, in Portal, click on Detail View of the desired group. In the Group Details tab -> Edit, a form will open with the Delete option.