Workspace Groups

The Workspace Groups facilitate the device management process for organizations, allowing them to group them according to shared characteristics or specific criteria to monitor statistics more thoroughly and execute effective actions.

There are three types of groups:

• Static
• Dynamic
• Entra ID

Static Workspaces group

It is a group created manually, with free criteria. It can be created and managed from Portal and from the Workspaces module, by filtering the list in the Workspaces option.

Create a Static Workspace Group from Portal

In the top part of the Workspace Groups list view, click on New. A form will open where you will be asked to add a name and a description for the new group.

There are two ways to add devices to a Static Workspace Group from Portal:

1. In the group table, click on Detail View of the desired group -> Workspaces -> Import devices. A form opens that allows importing up to 20,000 workspaces.

2. In the group table, click on Detail View of the desired group -> Workspaces -> Edit. Next, select the devices you want to add. The ones marked with an orange dot are added to the group, and those not marked are removed. In both cases, click Save to retain the changes.

Create a Static Workspace Group from Workspaces

In the sidebar menu of the Workspaces module, enter the Workspaces option. Select the devices you want in the list view and save them in a new group by clicking My Filters -> Workspace Group -> Save as workspace group.

More information on how to create and manage static workspace groups.

Dynamic Workspace Group

It is a group where a condition is periodically evaluated; for example: "devices with more than 85% memory usage", so its members can change in real time. It is very useful when you want to apply specific actions on them, such as microservices to solve a specific problem. They are created from the Workspaces module, by filtering the Workspaces list.

Create a Dynamic Workspace Group

From the list view of Workspaces, in the Workspaces module, right-click any field in the table to access Filter builder and choose the necessary filters to get a list with the devices that will form the new group. You can also choose the filters from My Filters -> Default Filters or from any filtering option offered by the Workspaces view.

With the list of devices ready, access My Filters -> Workspace Group -> Save as dynamic workspace group. Workspaces will not allow creating a group unless filters for the devices are specified beforehand.

Workspaces will create a Job with the new group. If you want to verify that it has been formed correctly, it can be done from the Workspace Groups list view, in Portal.

Edit a Dynamic Workspace Group

To change the filters of a Dynamic Workspace Group, and therefore its members, follow these steps:

1. Search the group name in the Filter by workspace group search box located in the Workspaces list view.
2. Right-click on any field in the table with the list of workspaces to access the Filter builder. From there you can delete, edit, or add a new filter for the group. Press OK.
3. With the new list of devices, access My Filters -> Workspaces Groups -> Save as workspace group. It is important to save the group with the same name it had before so that a new group is not created.

More information on how to create and manage dynamic workspace groups.

Entra ID Workspace Group

It is a group that can be populated by the members of an existing group or organizational unit in the Entra ID domain in use. The creation of this type of group requires at least one active integration with the Entra ID domain, within Settings->Integrations, in Portal.

Create an Entra ID Workspace Group

Entra ID groups are created from Portal. In the side menu, go to Workspaces Groups. Click on the New button located at the top of the list view. A form will open where you must add a name, a description for the group, and activate the Entra ID button. Next, select the type of group to be created: Entra ID Group or Entra ID Administration Unit.

Entra ID groups require an API connection, which can be configured from Portal -> Settings -> Integrations. Only from there can the created Entra ID Group and Entra ID Administration Unit be consulted and therefore operations can be carried out on them from the Workspaces module.

Delete a Workspace Group

In the Workspace Groups list view, in Portal, click on Detail View of the desired group. In the Group Detail tab -> Edit, a form will open with the Delete option.

Group Management

The Workspace Groups list view contains information about the group names, their type, Entra ID feature, and the number of devices they contain. View Detail shows specific data of the selected group: Group details, Workspaces, History, Location, and Scheduling.

Group Details

It shows the same data as the list view, plus the group creation date and the user who created it. The Edit button allows changing the name of the workspace, adding a description, or even deleting it.

Workspaces

It displays a table with a list of the workspaces that make up that group. It informs about the device's Fully Qualified Domain Name (FQDN), IP address, operating system, CPU cores, Random Access Memory (RAM), type (physical or virtual), and last user. The options Import Workspaces and Edit are only available for static workspace groups.

History

It shows a bar chart with the daily number of workspaces that have formed the group during the last month. You can zoom in on the chart for a better reading by selecting the bars you want to enlarge with the mouse. Using Reset zoom the information returns to its original state.

Location

Allows associating GPS coordinates to the workspace group to relate it to a point on the map. This value is only a reference and does not update if users change location.

Scheduling

From this tab, you can schedule the (Wake On LAN) startup or the automatic shutdown of a workspace group. If the user wishes to schedule one of these actions, they must click on the New button and fill in the form fields for Action, Day of the Week, and UTC Time.

• Action: allows choosing between Wake On LAN or Shutdown.
• Day of the Week: allows choosing which day of the week the action will be performed.
• UTC Time: allows indicating the exact time to initiate the action. The time must be specified in UTC.

Next, the created action can be seen in a table, whose columns will display the information entered in the form, as well as which user created the action and who and when updated the schedule. From View Detail you can edit and delete the scheduled action.