Reports

The report system provided by Portal allows users whose role is Organization Administrator to generate predefined reports with relevant data from their organization's device fleet to review them on screen or send them by email to other users.

Considerations about the reports

• Reports are automatically generated once a week.
• Historical reports will remain available in Portal for two months.
• The automatic sharing of reports can be configured so that when the necessary email addresses are provided, the report is sent weekly.

Report inventory

Portal offers three types of predefined reports:

• Office 365, Chrome and Adobe Workspaces Inventory
• Office 365 Versions List
• Workspaces Inventory

Office 365, Chrome and Adobe Workspaces Inventory

This report shows the usage tracking, versions, and licenses of Office 365, Chrome, and Adobe on the devices. The report table offers the following information:

• Host number: device name
• Serial number: device serial number
• CPU cores: number of central processing unit cores
• RAM: total amount of RAM memory (in megabytes)
• Disk used (%): percentage of system disk usage
• Total disk capacity: total disk capacity (in gigabytes)
• Operating system: type of operating system
• Microsoft 365: installed Office version
• Google Chrome: installed version of Google Chrome
• Adobe Acrobat: installed version of Adobe Acrobat
• Last user: user of the last session detected on the device
• Created on: report execution (creation) date
• Last report date: execution (creation) date of the last report

Office 365 Versions List

This report generates a list of Office 365 versions installed on the organization's devices and for each one provides the number of devices containing it.

Workspaces Inventory

This report shows a list of the existing devices in the organization and those of its tenants. The table offers the following information:

• Name: device name
• Domain: Active Directory or EntraID domain to which the device belongs
• Last user: user of the last session detected on the device
• Device type: Physical or Virtual desktop
• Operating system: name of the operating system
• Motherboard manufacturer: name of the motherboard manufacturing company
• Motherboard model: name of the motherboard model
• BIOS manufacturer: company that manufactures the basic input/output system (BIOS)
• Processor: processor name
• CPU cores: number of central processing unit cores
• Compliance: policy applied to the device
• Hypervisor: type of hypervisor detected on the device
• Broker: type of broker detected on the device
• Antivirus: name of antivirus detected on the device
• Antivirus status: status of the antivirus on the device
• BIOS mode: BIOS mode
• Organization: organization the device belongs to
• Client version: version of FlexxAgent installed
• Country: country where the device is located
• Created on: date of device creation in Portal
• CrowdStrike active detections: active detections of CrowdStrike
• CrowdStrike status: Installed and running, Not installed or Unknown
• CrowdStrike version: version number of CrowdStrike installed on the device
• Subnet: subnet where the device resides
• Default gateway: default gateway
• Desktop type: for VDIs, defines the type
• EDR: type of Endpoint Detection and Response (EDR) detected on the device
• Farm/Cluster: for VDIs, shows the farm it belongs to
• Delivery group: for VDIs, shows the delivery group it belongs to
• Fast Startup: shows if the device has Fast Startup enabled
• FLXMID: device identifier
• IP address: IP address number detected on the device
• Intel AMT compatible: indicates if the device is compatible with Intel AMT
• Is portable: indicates if the device is portable
• Total RAM (GB): total amount of RAM (in gigabytes)
• Number of days since last Windows update: indicates the number of days since the last Windows update
• Number of pending updates: indicates the number of pending updates
• OS Build: operating system build number
• Operating system manufacturer: name of the operating system manufacturer
• Operating system version: operating system version number
• OU: organizational unit of the domain where the computer account resides
• Platform type: Windows, Linux, Mac, etc.
• Windows type: Workstation or Server
• Encryption: indicates if BitLocker disk encryption is active
• Pending restart: indicates if the device has a pending restart due to updates
• IoT Hub configuration sync: Synchronized or Not synchronized
• Custom field 01: shows the content of the first custom field
• Custom field 02: shows the content of the second custom field
• Last reboot: date of the device's last reboot
• Last Windows update: date the last Windows update was applied
• Report group: report group to which the device belongs

Generate a report

Reports are automatically generated once a week, but if the user needs a current one, they should select the desired report from the inventory and click the Generate new report option.

Next, in organizations with dependent tenants, a modal window will open asking you to select the tenant for which the report is needed. Once chosen, click Generate.

The table with the list of reports will show the details of the newly generated report with the following information:

• Created on: Date and time when the report was generated. By clicking this option, the user can access a table with the report content.
• Author: User who generated the report.
• Expires on: Date and time when the report expires.
• Status: Report status (Available, Generating, or Expired).
• Actions: Access to an actions menu for the reports.
  • View details: Displays a table with the report content.
  • Download Excel: Downloads the report in Excel format.
  • Download CSV: Downloads the report in CSV format.
  • Delete report: Deletes the report.

Generated reports are saved and can be downloaded up to sixty days after creation.

Report delivery

To share a report, select the desired one and, at the top of the table, click the Share option. The selected report can be sent to one or more users via email with a weekly frequency.